Company Name: Regional Contractors
Company Contact details: Zaka Ullah, acting as Company Data Protection Officer. Email: email@example.com
Topic: Data protection
Date: 1st May 2020
The Company is a construction business that provides a variety of building services in the residential and commercial setting. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as through social media channels, on the telephone/emails or via our website on a contact form, or we may collect them from another source such builder-finding services. The Company must have a legal basis for processing your personal data. For the purposes of providing you with construction services and/or information relating to building projects that are relevant to you, we will only use your personal data in accordance with the terms of the following statement.
1) Collection and Use of Personal Data
(A) Purpose of Processing and Legal Basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with construction services.
(B) Legitimate Interest
Where the Company has relied on a legitimate interest to process your personal data, our legitimate interests are as follows:
As a construction service, processing data is required to provide an effective service to you as customer. Without the ability to process data, it would not be feasible to provide a service that meets its obligations to you as a customer.
(C) Recipients of Data
Only essential data will be stored on our database, which are a variety of platforms including accountancy and marketing systems. Project data will only passed to relevant project team members, based on your requirements. We will not however pass on details such as contact details, without your given consent. Once the project is accepted by you and completed by us, essential data would be provided to our Company Accountant, in order for financial obligations to can be made. We will not be passing any data to any external organisation with the purpose that they promote their services.
(D) Statutory/Contractual Requirement
Your personal data is required on a contractual requirement, in order for the Company to provide its service. If we cannot process your personal data, it would prove unfeasible to provide construction services.
2) Data Retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
3) Your Rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling.
4) Complaints or Queries
If you have concerns regarding this privacy notice or any of the procedures set out within it, please contact: Zaka Ullah – 0116 461 0133 or firstname.lastname@example.org
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, if you believe that your data protection rights have not been adhered to.